Create a purpose-built shared calendar from an authoritative event schedule by filtering the exact dates that matter, generating an ICS file, and validating every event before import.
Source episode · 41:00
How I AI: Automate Recruiting and Build Interactive Personas with Michal Peled of HoneyBookwith Claire Vo
Michal asks ChatGPT for Oracle Park home games before 2 p.m., requires both an ICS file and a textual event list, checks the dates, and imports the file as a shared parking-planning calendar.
A separate calendar containing only the events that affect the planning problem, with accurate local times, source details, and no blocked working hours.
OpenAI conversational AI
Step by step
Follow the sequence once, then adapt the prompts, checks, and handoffs to your own setup.
4 steps
Define the practical rule for inclusion, such as home games at one venue beginning before 2 p.m. over the next six months. Specify the local timezone, event title, description, availability, and calendar owner.
Give ChatGPT the official schedule source or retrieved event table and ask it to filter the exact rule, generate an ICS file, and return a parallel text table for inspection.
Using only the attached official schedule, select home events at [venue] between [start date] and [end date] with local start times before [cutoff] in [timezone]. Create an ICS file with all-day events, transparent availability, stable UIDs, source URL, event details, and original start time in the description. Also return a text table of every included date and event.
The instructions `create an ICS file`, make it an `all day event`, and set `Availability: free` are crucial for getting a useful, non-intrusive calendar file.
Compare the text table and raw ICS entries with the official schedule. Check inclusions, omissions, local dates, timezone fields, stable UIDs, transparent availability, and duplicates before importing.
Import the tested file into a new dedicated calendar, inspect several events in the calendar UI, then share it with the affected team. Assign an owner to correct schedule changes and avoid repeat imports.
Turn an idea into a PRD, user stories, and a plan.
After the steps
How to recover when the loop fails and where human judgment helps.
Recover
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