Step01
Collect Unread Emails
Copy and paste a batch of emails that need attention directly into your AI chat interface.
BeginnerPersonal
How to Use AI to Triage Your Inbox and Draft Email Replies
Automate your inbox management by using an AI model to summarize incoming emails, identify action items, and draft replies that match your personal communication style. This saves time and helps you focus on what's important.
Before you start
Tools used
- CodexVisitCodex
OpenAI's cloud-based AI software engineering agent that can execute code, run tests, and handle complex multi-file tasks autonomously.
- ClaudeVisitClaude
Anthropic AI assistant
Step by step
The workflow
Follow the sequence once, then adapt the prompts, checks, and handoffs to your own setup.
5 steps
Step02
Craft Your Triage Prompt
Instruct the AI to act as your personal assistant to process the provided emails, giving it a clear role and context.
Example prompt
Act as my personal assistant. Here are several emails from my inbox. Please provide a short, easy-to-read summary of the action items. Then, draft clean replies for each email in my voice (casual but professional, no em dashes). If a meeting is requested, add a placeholder for a calendar invite.
Step03
Define Your Voice and Style
Include negative constraints in your prompt to avoid stylistic tics you dislike. The blog author included 'no em dashes' to guide the model's writing style.
Step04
Request Specific Actions
Prompt the AI to identify and handle specific tasks mentioned in the emails, such as adding a calendar invite when a meeting is requested, to make the output more actionable.
Step05
Review and Send
Read through the AI-generated summaries and drafts, make any necessary edits to ensure accuracy and tone, and then send your replies.
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